An employee experience letter, also known as an employment experience letter or service certificate, is a formal document issued by an employer to an employee upon their departure from the organization.
To generate an experience letter, the admin must perform the following actions:
- From the greytHR Admin login, navigate to Employee > Admin > Generate Letter. A list of letters added earlier appears.
- Click Prepare A Letter. A form opens.
- In Step 1: General section, from the Letter Template dropdown list, select Experience Letter. The Serial No. automatically displays.
- From the Authorized Signatory dropdown list, select the required employee.
Note: If you cannot find the required employee, click the Edit icon to add the required employee to the dropdown list. - In the Remarks text box, enter the remarks, if any.
- Click Next. The Step 2: Select Employees section appears.
- From the Generate For options, select Multiple Employees.
Note: If you want to generate the letter for an individual employee, select the Single Employee option. - From the Employee Filter dropdown list, select the required category. A list of employees appears.
Note: Use the + icon to add a required category to the dropdown list, if required. - Using the checkboxes, select the required employees.
- Click Next. The Step 3: Preview section appears. You can preview the letter with the digital signature.
- Click Finish. The page displays a summary of the generated letters.
- Select the employees using checkboxes for whom you want to publish the letter.
- Select Publish to Employee Portal and click Publish.
Note: You can also email the letter as an attachment using the Send as an email attachment option. - Click Download to download the letters for selected employees. A zip file downloads to your system.
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Related Links:
❓FAQs: To read more FAQs about generating a letter, click here.
📃Documentation: To learn more about generating and publishing letters, click here.
▶Video: To learn more about generating letters by watching our video, click here.
📢Product Update: To read about the product update, click here.